Operating Policies & Procedures
Texas Tech University Health Sciences Center reserves the right to interpret, change, modify, amend or rescind these policies in whole, or in part, at any time without prior notice or consent of employees.
- 01 - Chancellor
- 02 - Institutional Advancement
- 04 - Audit Services
- 10 - President
- 40 - Institutional Health and Wellness
- 50 - Accounting and Finance
- 51 - Equal Employment / Affirmative Action
- 52 - Compliance
- 54 - Contracting
- 55 - Communication Services
- 56 - Information Technology
- 57 - Copying & Mail Services
- 60 - Faculty and Clinic Administration
- 61 - Facilities Management
- 63 - General Services
- 65 - Grants & Contracts Accounting
- 67 - Communications & Marketing
- 68 - Payroll
- 70 - Human Resources
- 72 - Purchasing
- 73 - Research
- 75 - Safety Services
- 76 - Security
- 77 - Student Services
- 79 - Travel
01 - CHANCELLOR
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- HSC OP 01.01 Preparation of Agenda for Board of Regents' Meetings
- HSC OP 01.02 Guidelines for the Establishment and Review of Institutes and Centers
- HSC OP 01.03 Custodian of Public Records
- HSC OP 01.04 Use of Institutional Names for Private Business Purposes
- HSC OP 01.06 Land Development
- HSC OP 01.07 Organization of Texas Tech University Health Sciences Center
02 - INSTITUTIONAL ADVANCEMENT
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- HSC OP 02.01 Office of Institutional Advancement Relationships and Responsibilities
- HSC OP 02.02 Solicitation of Gifts and Grants from Private Philanthropic Sources
- HSC OP 02.03 Acceptance of Gifts and Grants from Private Philanthropic Sources
- HSC OP 02.04 Processing, Management and Publicity of Gifts and Grants from Private Philanthropic Sources
- HSC OP 02.05 Confidentiality of Information on ADVANCE System
- HSC OP 02.06 Reporting of Gifts and Grants from Private Philanthropic Sources
- HSC OP 02.07 Disclosure of Certain Gifts from Foreign Persons
- HSC OP 02.08 Operation and Maintenance of Endowment Funds
- HSC OP 02.09 Gifts of Securities
04 - AUDIT SERVICES
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10 - PRESIDENT
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- HSC OP 10.00 Operating with Values
- HSC OP 10.01 Operating Policies and Procedures for TTUHSC
- HSC OP 10.02 Suspension of Classes and Closing of Offices in Emergency Situations
- HSC OP 10.03 Alcohol and Illegal Drugs
- HSC OP 10.04 Publication of Institutional Mission and Vision Statements
- HSC OP 10.05 Conflict of Interest and Commitment Policy
- HSC OP 10.06 Selection of Grover E. Murray Professorships
- HSC OP 10.09 Records Retention
- HSC OP 10.10 International Visitors
- HSC OP 10.11 Delegation of Authority by the President
- HSC OP 10.12 Emeritus Appointments
- HSC OP 10.13 Selection of University Distinguished Faculty
- HSC OP 10.14 Appointments to Academic Administrative Positions
- HSC OP 10.19 Smoke, Tobacco and E-cigarette Free Environment
- HSC OP 10.20 Criminal Background Checks for Students, Trainees and Residents
- HSC OP 10.25 TTUHSC President's Awards
- HSC OP 10.26, International Affairs Council
- HSC OP 10.28, Volunteers
- HSC OP 10.29, International Programs for Students
- HSC OP 10.30, Regulations for the carrying of concealed handguns by license holders
40 - INSTITUTIONAL HEALTH AND WELLNESS
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50 - ACCOUNTING AND FINANCE
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- HSC OP 50.01 Extension of State Credit
- HSC OP 50.02 TTUHSC Employees Indebted to the State of Texas
- HSC OP 50.03 Financial and Fund Manager Responsibilities
- HSC OP 50.04 MPIP Trust Fund Management
- HSC OP 50.05 Grant, Award and Contract Billings
- HSC OP 50.06 Accounts Receivable Maintenance for Contract Accounts Receivable/Billing System
- HSC OP 50.07 Deposit Procedures
- HSC OP 50.10 Endorsement Stamps and Endorsement of Checks
- HSC OP 50.11 MPIP Refunds and Application Access
- HSC OP 50.13 Remittance of Unclaimed Property
- HSC OP 50.14 Prohibition of Gift of Public Moneys
- HSC OP 50.15 Notary Appointments
- HSC OP 50.16 Changes to and Approval of Discretionary Incidental Student Fees
- HSC OP 50.17 Establishment and Operation of Service Departments
- HSC OP 50.18 Cost Transfers
- HSC OP 50.19 Use of Accounting System and Services by Student and Other Organizations
- HSC OP 50.20 Labor Redistributions
- HSC OP 50.21 Cash Funds
- HSC OP 50.22 Tuition and Fees Installment Payment Options
- HSC OP 50.24 Distribution of Interest Earnings
- HSC OP 50.26 Use of Online Cash Receipts System
- HSC OP 50.28 Debt Collection
- HSC OP 50.29 Use of Internal Purchase Funding Transfer
- HSC OP 50.30 Year End Close Processes and Deadlines
- HSC OP 50.32 Waiver of Fees for Regional Campuses, Internet Courses, and Off Campus Instruction
- HSC OP 50.35 Unidentified Receipts and Holding Account Maintenance
- HSC OP 50.36 Sales Tax Collection
- HSC OP 50.37 Payment Card Processing by TTUHSC Departments
- HSC OP 50.38 Budget Adjustments to the Annual Operating Budget
- HSC OP 50.39 Balance Sheet Reconciliations
- HSC OP 50.40 Foreign Source Disclosures
51 - EQUAL EMPLOYMENT / AFFIRMATIVE ACTION
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- HSC OP 51.01 Equal Employment Opportunity Policy and Affirmative Action Program
- HSC OP 51.02 Non-Discrimination and Anti-Harassment Policy and Complaint Procedure
- HSC OP 51.03 Sexual Misconduct
- HSC OP 51.04 Access for Individuals with Disabilities
52 - COMPLIANCE
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- HSC OP 52.01 Institutional Compliance Plan
- HSC OP 52.03 Fraud and Misconduct Hotline - Ethicspoint
- HSC OP 52.04 Report & TTUHSC Internal Investigation of Alleged Violations; Non-Retaliation
- HSC OP 52.05 Privacy Compliance Plan
- HSC OP 52.06 Standards of Conduct and Ethics Guide
- HSC OP 52.07 Billing Compliance Plan
- HSC OP 52.08 Social Security Number Policy
- HSC OP 52.09 Confidential Information
- HSC OP 52.10 Identity Theft Protection, Detection and Mitigation Program
- HSC OP 52.11 Sanction Check Process
- HSC OP 52.12 Government Investigations
- HSC OP 52.13 Hiring and Immigration Sponsorship of Foreign Nationals
- HSC OP 52.14 Exchange Visitor Program (J-1 and J-2 Visa Sponsorship)
- HSC OP 52.15 Consent and Release to Use Image or Information
- HSC OP 52.16 Health Care Vendor Interactions
- HSC OP 52.17 Controlled Substances Policy
- HSC OP 52.18 Clery Act Compliance
- HSC OP 52.19 Minors on Campus
- HSC OP: 52.20, Stop Campus Hazing Act
- HSC OP: 52.21, Acceptable Use of Artificial Intelligence (AI) Tools
54 - CONTRACTING
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- HSC OP 54.01 Contracting Authority and Policy
- HSC OP 54.02 Contracting Procedures
- HSC OP 54.03 – Moved to OP 67.04
- HSC OP 54.04 Professional Services - Contracting
- HSC OP 54.05 Use of Consultants
55 - COMMUNICATION SERVICES
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- HSC OP 55.02 Telephones, Telephone Systems, Equipment and Services
- HSC OP 55.04 Cellular Telephones and Data Devices
- HSC OP 55.06 Contact Center Call Recording
56 - INFORMATION TECHNOLOGY
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- HSC OP 56.01 Acceptable Use of Information Technology Resources
- HSC OP 56.02 Information Resources for Remote Work
- HSC OP 56.03 Project Management
- HSC OP 56.04 Data Security and Privacy
- HSC OP 56.05 Classroom Scheduling and Usage
- HSC OP 56.06 Prohibited Technologies
- Other Information Technology Policies
57 - COPYING & MAIL SERVICES
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- HSC OP 57.01 Mail, Printing, Promotional Items, Copying, and Document Services
- HSC OP 57.02 Guidelines for the Educational Use of Copyrighted Works
60 - FACULTY AND CLINIC ADMINISTRATION
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- HSC OP 60.01 Tenure and Promotion Policy
- HSC OP 60.02 Faculty Development Leave of Absence for Compensated Tenured Faculty
- HSC OP 60.03 Performance Evaluation and Dismissal Procedures for Tenured and Non-Tenured Faculty
- HSC OP 60.04 Substantive Change Reporting
- HSC OP 60.05 Definition and Calculation of Credit Hours
- HSC OP 60.06 Consensual Relationships - Faculty and Students
- HSC OP 60.07 TTUHSC Healthcare Education Scholars
- HSC OP 60.08 Annual Renewal of Certain Faculty Employment Contracts
- HSC OP 60.09 Faculty Recruitment Procedure
- HSC OP 60.10 Faculty Grievance Procedure
- HSC OP 60.11 Development, Revision, or Termination of Academic Programs
- HSC OP 60.12 Distance Education
- HSC OP 60.13 Microcredentials
- HSC OP 60.14 Transcript Recognized Certificate Program
- HSC OP 60.15 Out-of-State Educational Activities (State Authorization)
61 - FACILITIES MANAGEMENT
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- HSC OP 61.01 Use of TTUHSC Facilities, Equipment, Supplies, and Services for Private Purposes Prohibited
- HSC OP 61.02 Remodeling Projects/Painting
- HSC OP 61.03 Posting of Notices on TTUHSC Property
- HSC OP 61.04 Interior Maintenance Planting Program
- HSC OP 61.05 Freestanding Exterior Signs
- HSC OP 61.06 TTUHSC Building Entry and Access
- HSC OP 61.07 Use of TTUHSC Premises and Amplification Equipment
- HSC OP 61.08 Building/Workspace Decorations and Decorative Materials
- HSC OP 61.10 Energy Conservation Program and Utility Review
- HSC OP 61.11 Advertising Methods for Construction Services Contracts
- HSC OP 61.13 Approval and Scheduling of Site Planning and Landscape Construction Projects
- HSC OP 61.14 Facilities and Safety Services Fees
- HSC OP 61.15 Approval of the Erection of Temporary or Permanent Structures on TTUHSC Grounds or Buildings
- HSC OP 61.16 Access to Building Equipment Rooms and Tunnels
- HSC OP 61.19 Furniture, Floorcovering, Window Treatments and Wallcovering Approval Process - Interior Design Services and Code Review
- HSC OP 61.20 Approval and Scheduling of Design and Construction Projects
- HSC OP 61.21 Institutional Space Allocation Policy
- HSC OP 61.22 Installation of Cabling in TTUHSC Facilities
- HSC OP 61.24 Control of Keys to TTUHSC Facilities
- HSC OP 61.25 Electronic or Keyless Locking Systems
- HSC OP 61.26 Standardization of Door Hardware and Restricted Keyway Systems, Computerized Keying System and Key Identification Program
- HSC OP 61.27 Freedom of Expression
63 - GENERAL SERVICES
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- HSC OP 63.01 TTUHSC Vehicle Rental
- HSC OP 63.02 Out-of-Country Use of TTUHSC Vehicles
- HSC OP 63.03 Vehicle Fleet Management Program
- HSC OP 63.04 Disposal of Motor Vehicles - Surplus Property
- HSC OP 63.05 Central Shipping and Receiving
- HSC OP 63.07 Vehicles - Inscription and Painting
- HSC OP 63.10 Property Management
- HSC OP 63.11 Disposal of Surplus, Obsolete, or Uneconomically Repairable Inventory
65 - GRANTS & CONTRACTS ACCOUNTING
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- HSC OP 65.01 Establishing Sponsored Program Funds
- HSC OP 65.02 Facilities and Administrative Cost Recovery Plan
- HSC OP 65.03 Sponsored Program Fund Management
- HSC OP 65.04 Allowable Activities and Allowable Costs
- HSC OP 65.05 Program Income
- HSC OP 65.06 Contracts and Grants Made Directly to Individuals
- HSC OP 65.07 Effort Reporting: Certifying Time and Effort on Sponsored Projects
- HSC OP 65.08 Equipment Acquired with Federal Funding
- HSC OP 65.09 Subrecipient Monitoring
- HSC OP 65.10 Residual Funds Derived from Drug Studies, Clinical Trials, Fixed-Price Contracts, and Investigator-Initiated Research
- HSC OP 65.11 Cost Sharing on Sponsored Projects
67 - COMMUNICATIONS & MARKETING
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- HSC OP 67.01 Publication Guidelines
- HSC OP 67.02 Communications, Advertising and News Media
- HSC OP 67.03 Use of Social Media
- HSC OP 67.04 Use of TTUHSC Name for Individual and Private Business Purposes and Licensing: Use of Indicia, Logo and Symbols
68 - PAYROLL
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- HSC OP 68.01 Distribution of Payroll Checks
- HSC OP 68.02 Payroll Deduction Designated to Texas Tech for Charitable Contributions
- HSC OP 68.03 Tip and Gratuity Payments Received by Employees
- HSC OP 68.04 Unassigned - See OP 70.01
70 - HUMAN RESOURCES
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- HSC OP 70.01 Employee Leave
- HSC OP 70.04 Compensation
- HSC OP 70.05 State and Federal Group Insurance Benefit Plans
- HSC OP 70.06 Working Strategies
- HSC OP 70.07 Retirement Savings Programs
- HSC OP 70.08 Nepotism
- HSC OP 70.11 Appointments to Non-faculty Positions
- HSC OP 70.12 Values, Performance, and Development
- HSC OP 70.13 Workers' Compensation Insurance
- HSC OP 70.14 Employee Development and Tuition Assistance
- HSC OP 70.18 Dual Reporting and Multiple Employment
- HSC OP 70.20 Employment Background Screening Policy
- HSC OP 70.23 Reductions in Force
- HSC OP 70.27 Appointment of Student Employees
- HSC OP 70.29 Employment of Postdoctoral Fellows
- HSC OP 70.31 Employee Conduct, Coaching, Corrective Action, and Termination
- HSC OP 70.35 Team Member Information Integrity
- HSC OP 70.36 Communicable and Transmittable Disease Control in the Employee Workforce
- HSC OP 70.39 Drug-Free Workplace Policy
- HSC OP 70.41 Drug and Alcohol Testing for Safety-sensitive Positions Requiring a Commercial Drivers License
- HSC OP 70.42 Break Time for Nursing Mothers
- HSC OP 70.43 Early Return-to-Work (ERTW)/Alternate and Light Duty Assignments
- HSC OP 70.46 HIV/AIDS Policy For The Workplace
- HSC OP 70.47 Staff Emergency Fund Operating Policy
- HSC OP 70.55 Consensual Relationships - Faculty, Staff, and Residents
- HSC OP 70.60 Remote Work
- HSC OP 70.61 Wellness Program Leave
- HSC OP 70.62 Learning Incentive Program (LIP)
72 - PURCHASING
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- HSC OP 72.01 Purchasing Supplies, Equipment and Services
- HSC OP 72.02 Guidelines for Proprietary Purchasing
- HSC OP 72.03 Direct Pay Expenditures
- HSC OP 72.04 Equipment Purchased for Sponsored Federal Projects
- HSC OP 72.05 Determination of Employee or Independent Contractor Status
- HSC OP 72.06 Leasing of Space and Facilities
- HSC OP 72.07 Lease Purchase of Equipment and Other Commodities
- HSC OP 72.08 Independent Academic Services
- HSC OP 72.09 Expenditure Payments
- HSC OP 72.10 Invoice Processing and the Prompt Payment Law
- HSC OP 72.11 Purchasing/Leasing Motor Vehicles
- HSC OP 72.12 Payments to Nonresident Aliens
- HSC OP 72.13 Historically Underutilized Businesses
- HSC OP 72.14 - Corporate Credit Cards
- HSC OP 72.15 Purchasing Card Program
- HSC OP 72.16 Official Functions, Business Meetings, and Entertainment
- HSC OP 72.17 Purchasing of Pharmaceuticals
- HSC OP 72.18 Employee Moving Expenses
- HSC OP 72.19 Payments to Research Participants/Patient Studies
73 - RESEARCH
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- HSC OP 73.02, Ownership and Transfer of Externally Sponsored Projects and Research Records
- HSC OP 73.03 Animal Care and Use Program
- HSC OP 73.04 Research Involving Controlled Substances and Laboratory Apparatus
- HSC OP 73.05 Research Involving Hazardous Chemical and Biological Materials, and Recombinant or Synthetic Nucleic Acid Molecules
- HSC OP 73.06 Research Involving Human Subjects
- HSC OP 73.07 Honesty in Research and Allegations of Scientific Misconduct
- HSC OP 73.08 Requirements for Principal Investigator Status
- HSC OP 73.09 Financial Conflicts of Interest in Research
- HSC OP 73.10 Faculty Laboratory Space Check-Out Procedures
- HSC OP 73.11 Research Involving Radioactive Material
- HSC OP 73.12 Possession and Use of Exempt Quantities of CDC Select-Agent Toxins
- HSC OP 73.13 Approval Process for External Funding Requests
- HSC OP 73.14 Research Compliance
- HSC OP 73.15 Minors in Research Laboratories
- HSC OP 73.16 Export Controls
- HSC OP 73.17 Research Related Injury in Privately Sponsored Research Studies
- HSC OP 73.18 Quality Improvement Project Review
- HSC OP 73.19 Human Pluripotent Stem Cell Research
- HSC OP 73.20 Anatomical Sciences Resource Policy
- HSC OP 73.21 Policy for Faculty Participation in SBIR and STTR Programs
75 - SAFETY SERVICES
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- HSC OP 75.01 TTUHSC Safety Programs
- HSC OP 75.02 TTUHSC Safety Committees
- HSC OP 75.03 Hazardous Material Incidents
- HSC OP 75.04 Codes and Standards - Compliance with National Fire Protection Association (NFPA) and other State-adopted Requirements
- HSC OP 75.05 Contaminated-Suspect Equipment
- HSC OP 75.06 Corridor Storage
- HSC OP 75.07 Elevator Usage
- HSC OP 75.08 "Code Blue" Response to Cardio-Pulmonary Arrest or Other Emergency Medical Conditions
- HSC OP 75.09 General Laboratory Use Policy
- HSC OP 75.10 Biological and Chemical Hazards Policy for Research Facilities and Personnel
- HSC OP 75.12 TTUHSC Guidelines for Using N-95 Respirators
- HSC OP 75.13 Shipment of Hazardous and Infectious Materials
- HSC OP 75.14 Non-Employee Incident/Injury Procedures & Reporting
- HSC OP 75.15 Management of Claims Relating to Public Areas of HSC Facilities/Property (excluding clinics)
- HSC OP 75.16 TTUHSC Fire and Life Safety Policy
76 - SECURITY
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- HSC OP 76.01 Emergency Management Plan
- HSC OP 76.02 Identification/Access Badges
- HSC OP 76.05 Abandoned Personal Property
- HSC OP 76.08 Violence and Workplace Threats
- HSC OP 76.10 Animals in Texas Tech Buildings
- HSC OP 76.11 Hunting on Texas Tech Property
- HSC OP 76.15 Severe Weather Warning and Alert Systems
- HSC OP 76.17 Bomb Threat Procedures
- HSC OP 76.23 Employee Training and Procedures for Handling Armed Robbery Incidents
- HSC OP 76.30 Vehicle Registration
- HSC OP 76.32 Traffic and Parking Regulations
- HSC OP 76.34 Collisions Involving University Vehicles
- HSC OP 76.37 Service Vehicle Parking
- HSC OP 76.40 Annual Crime Reporting - Clery Act Compliance
- HSC OP 76.41 Texas Tech Police
- HSC OP 76.42 Flying of Flags
77 - STUDENT SERVICES
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- HSC OP 77.01 Admission
- HSC OP 77.02 Textbook Information
- HSC OP 77.03 Requirements of Health, Evacuation, and Repatriation Insurance for F-1 Non-immigrant Students
- HSC OP 77.04 Student Fees
- HSC OP 77.05 Suspension and Retention
- HSC OP 77.06 Texas Public Educational Grants
- HSC OP 77.07 Credit by Examination
- HSC OP 77.08 Student Travel Policy
- HSC OP 77.09 Cancellation of Students for Non-Payment of Tuition and Fees
- HSC OP 77.10 Student Financial Responsibility Agreement
- HSC OP 77.11 Permanent Student Record
- HSC OP 77.12 Religious Holy Day Observance and Need for Student Absence
- HSC OP 77.13 Student Education Records
- HSC OP 77.14 Establishing Reasonable Accommodations for Students with Disabilities
- HSC OP 77.15 Working with Affiliated Entities - Student Drug Screenings
- HSC OP 77.16 Military Service
- HSC OP 77.17 Core & Transfer Compliance Policy
- HSC OP 77.18 Adoption and Sale of Textbooks and Related Materials
- HSC OP 77.19 Mandatory Student Health Insurance
- HSC OP 77.20 Honorary and Posthumous Degrees
- HSC OP 77.21 Student Leave of Absence
- HSC OP 77.22 Catalogs
79 - TRAVEL
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- HSC OP 79.01 Texas State Travel Management Program
- HSC OP 79.02 Travel Approvals and Notifications
- HSC OP 79.03 Aircraft Piloted by TTUHSC Personnel on Official Business and Travel by Commercial or Charter Aircraft
- HSC OP 79.04 Foreign Travel
- HSC OP 79.05 Business Travel Account (BTA) Requests and Travel Advances
- HSC OP 79.06 Reimbursement of Travel Expenses
- HSC OP 79.07 Travel Expenses Incurred by Prospective Employees
- HSC OP 79.10 Reimbursement for Travel Expenses for Spouses
- HSC OP 79.11 Use of State Travel Card